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True Trade Cost

Handmade Soap Cost Calculator: Price a Bar and a Gift Order

Updated

144 cold process bars in two scents, each with a custom logo band, come to $1,059.56, or $7.36 a bar, at a $36 break-even rate with 10% on ingredients and 20% profit. Put your own bars in the yellow boxes and the price per bar recalculates.

This handmade soap cost calculator prices a whole order of bars first, then divides by the count, so the test batch and the logo band setup land where they belong. Its starting numbers are a simplified version of the realty office gift order in the Soap Pricing Calculator spreadsheet: 4.5 oz bars, 72 of each scent, cured 4 to 6 weeks.

1. The order
hrs

Test batch, washing up between scents, label and band approval, messages.

min

Weighing, mixing, pouring, cutting, beveling, turning on the rack and wrapping.

$

Weigh one bar's share of the recipe and add the band, label and wrap.

2. Costs that come with every order

The ones owners leave out most. Put 0 if it doesn't apply.

$
$
$
3. Your rate and profit
$/hr

What each labour hour has to bring in to cover wages and overhead.

%
%

Don't know your break-even rate? Work it out in two minutes with the true hourly rate calculator.

144 bars$1,059.56 · $7.36 each

Why oils and lye are only a third of a soap bar's price

The ingredients in one example bar are four oils and butters, lye, fragrance and color, plus a label, a logo band and wrap. That comes to $2.22 a bar, or $351.65 for 144 with markup. It is a third of the $1,059.56.

The rest is time and order costs. The bars take 11.62 hours of work at $36, then there is the band printer's setup, the freight and an allowance for a batch that goes wrong. A price built from the oil receipt alone leaves all of it out.

Pot time, cutting and wrapping: the minutes per bar

The example works out to 3.3 minutes a bar. That covers weighing and melting oils, mixing lye, stick blending and pouring, unmolding, cutting and beveling, turning bars on the rack during the cure, and banding, labeling and wrapping.

To time yours, run a stopwatch over one full loaf from the scale to the last wrapped bar, then divide by the bars it made. Keep the setup out of it: the test batch, the washing up between scents and the approvals go in setup, which is 3.7 hours here.

Plain market bars without the logo band

Drop the band from the example: take it out of the materials so the bar is $2.10, set the band printing box to 0 and take an hour off setup for the logo approval. The 144 bars come to $945.55, or $6.57 each.

That 79 cents a bar is what the custom band really adds, which is useful when a business asks why their gift soap costs more than your market price. The quantity table on the original order tells the rest: $11.46 a bar at 48 and $5.82 at 576. The soap pricing guide goes through that example in full.

Curing racks, store cuts and what else the spreadsheet adds

The $36 break-even rate is the example studio's. Yours comes from your space, insurance, equipment and the hours you can really sell: work it out with the free true hourly rate calculator. The 10% is a markup on ingredients, and markup vs margin shows why it is not a 10% margin.

The spreadsheet also charges the oil warmer, curing racks, dehumidifier and wrap sealer by the hour, marks up the printed bands as outside work, adds a 5% cushion, asks about store commission, keeps a price list of oils by the pound, prints a quote with three quantities and logs whether each order made money. Its version of the same 144 bars comes to $7.80 each rather than $7.36.

The $150 minimum stays on either way. A dozen bars with a fresh scent and full setup come to $359.12 here, so small custom orders are never cheap.

How the math in the Soap & Bath Products calculator is checked

Every version of the soap & bath products spreadsheet goes through an automatic test before it ships. The test rebuilds the file, recalculates it in a separate spreadsheet engine, and fails the release if any of these is off.

  • The example's break-even rate, $36.11 an hour, is worked out a second time outside the spreadsheet and the two have to agree to the cent.
  • At all four quantities on the quote, the price each times the quantity has to equal the order price, the price each may never go up as the quantity goes up, and the customer quote has to show the same four prices.
  • The example quote ($7.80 each (144 pcs)) has to earn more per labour hour than it costs to run the business. It earns $58.89 an hour against the $36.11 break-even.
  • Then the test tries to break it: every yellow box on the quote emptied, nobody on the crew billable, a material price 400 days old, an order of zero. No cell may show an error, and the checks box has to flag the missing customer name and the out-of-date price.
  • The formulas only use functions that work the same way in Excel and Google Sheets.

Last test run: Soap & Bath Products passed, along with 39 of the other 39 trades. The example job and the list of easy-to-miss costs come from research into 8 videos of soap & bath products owners explaining how they price. More on how the calculators are built.

Questions owners ask

How do I calculate the cost of making a bar of soap?

Weigh one bar's share of oils, lye, fragrance and color, add the label and wrap, then add the minutes each bar takes at your break-even rate and its share of the batch setup. In the example a 4.5 oz cold process bar has $2.22 of materials and comes to $7.36 on 144 bars.

What should I put as setup time for a soap order?

Everything that happens once per order: the test batch for a new scent, washing up between scents, getting the label and logo band approved and the messages. The example uses 3.7 hours. A plain market batch in a scent you already make needs far less.

How many bars before the price per bar levels off?

In the example the bar is $11.46 at 48, $7.36 at 144, $6.33 at 288 and $5.82 at 576. Past a few hundred bars the setup is spread so thin that each extra bar costs little more than its oils and minutes.

Does the soap cost calculator count curing time?

Only the minutes you spend on the bars while they cure, such as turning them on the rack. The 4 to 6 weeks of waiting cost you rack space and cash tied up, which the paid spreadsheet counts through the curing racks and dehumidifier.